New Hire Onboarding for Tax Advisory
What's new
New hire onboarding allows new hires to access their Carta account before they receive and accept their equity grant. By creating a stakeholder record for the employee, employees receive an email to register for a Carta account. This grants them access to Carta Tax Advisory.
If you do not add new hires they will need to wait to accept their equity grant in order to access Carta resources, which can take several months to approve and issue.
New employees often have questions about their equity as soon as they join a company, Carta Tax Advisory gives them access to dedicated 1:1 support from equity tax experts from day 1 to help them understand their equity packages.
Who does this affect?
Companies subscribed to Carta Tax Advisory
US-based employees (new hires) at companies subscribed to Carta Tax Advisory
How can I give new hires access to their Carta account?
Important notes before starting:
- The new hire onboarding process only applies to companies subscribed to Carta Tax Advisory.
- Tax advisory sessions are only available to US citizens or residents
- Adding an employee into Carta as a stakeholder provides them access to Carta services like Carta Tax Advisory. Ensure you only add employees you intend to issue equity to.
The Stakeholder ledger allows users with Company editor or Legal administrator permissions to view and modify information for a person that holds multiple securities across the company
Navigate to Stakeholders > All Stakeholders
Under the Manage Stakeholders drop-down, admins can add stakeholders individually or in bulk
Individually add stakeholders
Select “Add stakeholder” in the Manage stakeholders dropdown list
A modal will appear requesting information about the stakeholder
Required fields:
- First name
- Last name
- Relationship (i.e. employee)
- Relationship effective date
Add and save an address
Tax ID, Employee ID, Payroll ID, and other address fields can be input as available, but are not required before equity grant issuance
Bulk add stakeholders
Select Bulk add stakeholders from the Manage stakeholders dropdown
Download the template spreadsheet to import stakeholders’ information, save, and upload the modified file. Carta will run a check on the data entered before saving the changes
Note: Admins should not add new columns or move columns in this sheet. They must use the template as is
Required columns:
- First name
- Last name
- Relationship (i.e. employee)
- Relationship effective date (MM/DD/YYYY)
- Country (3 digit)
- State (2 digit)
After the updated xslx sheet is uploaded, click “Submit changes” and a confirmation modal will appear
Confirm to complete stakeholder creation
