Public company administrators can now utilize the brand new Communication Center to send secure communications to stakeholders in the company’s equity plan managed on Carta. This feature allows public companies to create and send timely communications to equity plan members in bulk. Recipients can be selected by relationship type and other filters to further customize the message’s distribution list. In addition, the Communication Center dashboard allows company administrators to view sent and drafted messages, and see which stakeholders have viewed a communication.
Examples of communications include, but are not limited to: instructions on how stakeholders can manage their equity at Carta, employee stock purchase plan (ESPP) offerings, upcoming trading windows, and updated disclosures.
How does this work?
Permissioned company administrators may access the Communication Center. Before sending any messages, company administrators should check that the company’s Stakeholder Ledger is up-to-date to ensure messages are sent to the correct individuals. At minimum, an individual’s Relationship, Contact Email, and Officer Code (if applicable) should be updated.
Once these steps are completed, company administrators can proceed to the Communication Center dashboard (found under the Employee tab of the main navigation toolbar).
Here, company administrators with Company Editor or Legal Administrator roles can compose, review, and send secure messages with or without PDF attachments. They can also filter for previously sent and drafted messages.
When choosing who to send a communication to, the Company Editor or Legal Administrator may send bulk messages by Relationship Type (e.g., Employee, Ex-Employee, Advisor), and then also filter recipient lists by Officer Code, the employee stock purchasing plan (ESPP) an individual is a member of, or the security type(s) held by each stakeholder.
Company administrators will have the opportunity to review the communication, save it as a draft, and reconfirm the recipients before sending the message. After sending the message, stakeholders will receive an email notification that they received the secure message. They must log in to their Carta accounts to view the message, and messages on the Carta platform may not be forwarded to an external email account.
Company administrators who can view the Communication Center dashboard can monitor which stakeholders have viewed the communication.
Send secure messages and archive them safely in a centralized location with Carta’s Communication Center.
The Communication Center allows public company administrators to:
- Craft and send secure communications with or without PDF attachments in bulk to stakeholders within their public equity plans;
- Easily create recipient lists by relationship type and other optional filters, removing the need to maintain multiple distribution lists manually;
- Quickly filter recipient lists of sent communications by who has or has not viewed the communication; and
- Review and archive communications to remain compliant with recordkeeping and reporting laws;
Start using the Communication Center now!
Need help with the Communication Center? Refer to this support article for detailed instructions on how to manage, view, and send out your next secure message.